Audit Task Manager

24/09/2026 1 /5

Responsibilities

Job Description Form Job description version 4 (Approved) Job no. 318554 in INTPA.R.3 Valid from 01/01/2027 Job Holder Name Job Profile Position

CONTRACT AGENT FGIV

Job title Internal Control Officer - Audit Task Manager Domains Generic domain Intermediate domain Specific domain AUDIT, CONTROL and INSPECTION Sensitive job No Overall purpose Under the supervision of the Team Leader, contribute to the centralisation of audit tasks management operations including those implemented by globally operating international organisations.

Legal disclaimer Users are advised to check the available list of Legal Disclaimers related to their contract type.

24/09/2026 2 /5 Functions and duties

• INTERNAL CONTROL

• Contribute to the centralisation of audit task management operations including those implemented by globally operating international organisations and Member State (MS) agencies.
• Contribute to overall relations with international organisations and MS agencies.
• Ensure continued implementation and follow-up by Delegations of verifications.
• Contribute to (re-)negotiations for Financial Framework and Partnership Agreements with international organisations and MS agencies.
• Contribute to revision of the terms of reference for verification missions to operations implemented by UN entities, and other types of organisations (eg international organisations, MS agencies, NGOs, public and private entities).
• Contribute to ongoing discussions on cross reliance with international organisations.
• Preparation of the Annual Audit and Verification Plan, following a risk-based methodology and using the results of the risk assessment in order to determine the need for an audit and to establish specific audit objectives and scope.
• Monitoring its implementation (KPIs) and contribution to the reporting (EAMRs).
• Analysing contracts selected for audit, preparing terms of reference for expenditure verifications, systems audits and verification missions to International Organisations.
• Organising the briefing of the external auditors, providing instructions to the auditors during their assignment and coordinating the overall audit process.
• Analysing expenditure verifications, systems audits and verification mission reports and providing consolidated comments to the Auditors in consultation with the portfolio owners and FC units of the audited contract.
• Liaising with International Organisations and other auditees in all stages of the audit process, with the portfolio owners and FC units of the audited contracts in regard to the follow up of audit conclusions and monitoring of its implementation.

• PROCUREMENT and CONTRACT MANAGEMENT

• Managing the tender and contracting process for external audits and verification missions
• Contribution to the financial forecasting exercise of audit contracts
• Operational role for the contract management and payment of audit contracts

• INFORMATION and DOCUMENT MANAGEMENT

• Responsible for the filing of dossiers under his/her competence.
• Ensure the correct use of ARES
• Ensure data quality and completeness in CRIS, OPSYS and Audit Module
• Promote the quality and methodological coherence of the audit activities within the DG including by making relevant proposals to Management
• Propose guidelines in relation to specific audit objectives
• Provide guidance/helpdesk to operational directorates/Delegations and finance and contract units/sections related to external audits
• Contribute, in close cooperation with the operational directorates and finance and contract units, to the establishment of the harmonized procedures and modalities to be applied for external audits
• Assist to update the intranet pages 'Audit & Control'
• Provide presentations and training related to the work of the unit and participate in meetings or missions

24/09/2026 3 /5 Job requirements Experience"

• LAW, BUSINESS MANAGEMENT and PLANNING, FINANCE, FINANCIAL ENGINEERING and

SERVICES Job-Related experience:at least 1 year Qualifier:essential Considéré comme essentiel: · des études universitaires complètes de trois années au moins sanctionnées par un diplôme; ou, · lorsque dans un État membre de l’Union européenne, l’accès à une profession de niveau de groupe de fonctions IV se fait par un examen d’État, une formation professionnelle ou toute autre procédure équivalente (notamment, les professions d’expert-comptable et d’auditeur, ou les professions militaires ou policières), l’autorité habilité à conclure les contrats d'engagement (AHCC) peut accepter de reconnaître ce titre comme étant assimilé à un diplôme universitaire. La formation universitaire doit être, de préférence, en lien avec les domaines suivants: économie, finance, business administration et droit. Languages Listening Reading Spoken interaction Spoken production Writing French C1 C1 C1 C1 C1 English C2 C2 C2 C2 C2

24/09/2026 4 /5 Knowledge

• BUDGET, FINANCE, CONTRACTS and ACCOUNTING

FINANCE, FINANCIAL ENGINEERING and SERVICES Financial analysis methods and tools BUDGET and FINANCE FINANCIAL and BUDGETARY MANAGEMENT Financial regulation and procedures Budget requirements, allocation and reporting Financial circuits Preparation of financial dossiers Implementing rules PROCUREMENT and CONTRACT MANAGEMENT Rules and procedures concerning calls for proposals, calls for tenders, contracts, task letters Rules and procedures relating to the preparation of contracts

• AUDIT, CONTROL and INSPECTION

GENERAL AUDIT (STANDARDS, METHODS and PROCEDURES) Audit standards, techniques and review methods INTERNAL AUDIT EXTERNAL AUDIT External audit process

• OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES

ORGANISATION and ADMINISTRATION of SUPPORT OFFICES

• HUMAN RESOURCES MANAGEMENT

REMUNERATION, RIGHTS and OBLIGATIONS

Code of good conduct

• IT TOOLS for SPECIFIC APPLICATION AREAS

IT tools for FINANCE, BUDGET and CONTRACTS and ACCOUNTING

ABAC Accounting CRIS (Common Relex Information System) Saisie Budget CRIS (Common Relex Information System) Saisie FED IT tools for AUDIT IT tools for OFFICE AUTOMATION Excel Outlook Word IT tools and systems for ARCHIVES, MAIL and DOCUMENT MANAGEMENT Ares

• INSTITUTION-LEVEL COORDINATION and CONSULTATION
• INTER-INSTITUTIONAL RELATIONS

Administrative rules and procedures of the institutions of the European Communities Committee meetings in EU Institutions Inter-institutional procedures

• INTERNATIONAL RELATIONS (generic)

EUROPEAN DEVELOPMENT FUND (EDF)

24/09/2026 5 /5 Competences

• Analysing and Problem Solving

Ability to conceptualise problems, identify and implement solutions Capacity to analyse and structure information Numeracy

• Communicating

Capacity to present issues to an audience Drafting skills

• Delivering Quality and Results

Ability to work in a proactive and autonomous way Capacity to act upon problems Eye for detail / Accuracy

• Resilience

Perseverance

• Working with Others

Knowledge sharing Job Environment Organisational entity Presentation of the entity: Job related issues [ ] Atypical working hours [ ] Specialised Job Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week Comments: Workplace, health & safety related issues [ ] Noisy environment [ ] Physical effort / materials handling [ ] Work with chemicals / biological materials [ ] Radioprotection area [ ] Use of personal protective equipment [ ] Other Comments: Other Comments: