Administrative Agent

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference! Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career
• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance
• A competitive financial package, including comprehensive healthcare, accident and pension schemes
• A multilingual, multicultural workplace where personal and career development are strongly promoted
• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion: We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta, Poland, Portugal, Slovakia and Sweden. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us STAFF RECRUITED ON CONTRACTS In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

• temporary agents are recruited to fill vacant positions for a set amount of time or to perform highly specialised tasks.
• contract agents may provide additional capacity in specialised fields where an insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

Administrative agent Directorate - General for Economic and Financial Affairs (DG ECFIN ) of the European Commission Selection reference: ECFIN/COM/202 6/2052 Domain*: ECONOMICS Where : Unit CEF.CPE.01 Secretariat of the EFC and EPC Staff category and Function Group : Temporary agent 2b – Administrative agent Grade range: AST/SC1-2 Publication deadline : 09 .10 .202 6 - 12.00 (Brussels time) WE ARE The Secretariat of the Economic and Financial Committee (EFC) and the Economic Policy Committee (EPC). The committees are in charge of preparing Eurogroup and ECOFIN Council meetings and are composed of high-level representatives from member states’ ministries and national banks and various EU and international organisations.

The Secretariat is in charge of organising and preparing the meetings of the committees, their sub- committees and working groups. We take care of the practical arrangements, organise virtual and physical meetings, prepare the chairpersons through the provision of appropriate briefing material, and ensure the follow-up of these meetings.

The Secretariat is a place that combines high-value work with a friendly and positive atmosphere that takes an active interest in staff wellbeing.

WE PROPOSE A secretary position in a dynamic team of about 15 people. The successful candidate should:

• contribute to the smooth running of the Secretariat and to the efficient preparation of Committee meetings, in particular the EPC and its Subcommittees and Working Groups;
• be in charge of the logistics for the preparation of the meetings (such as room booking, document distribution, management of reimbursement claims);
• attend the meetings and take care of the follow-up;
• update mailing lists, compile briefing books and maintain the archives and the websites of the

Committees;

• be prepared for occasional travel abroad for Committee meetings;
• assist the Head of Unit in organisational matters of the Unit, such as coordinating communication within the Unit, organising the missions for the Unit, registering documents and official correspondence on a daily basis, organising the weekly unit meeting and assisting the Head of Unit with personnel administration (HR issues, such as recruitment, coordination of the annual appraisal and promotion exercises, training requests).

All the above tasks are shared with another Unit Assistant.

WE LOOK FOR A dynamic and very well-organised, reliable secretary, who is looking for an interesting and challenging job. We are looking for a good team player capable of organising work independently and demonstrating a strong sense of initiative and responsibility.

Because of the nature of high-level meetings, we need flexibility to meet changing priorities. Good planning, an eye detail and an ability to perform multiple tasks are required. A positive and problem-solving attitude, good communication skills, excellent human relations and good judgement are also essential.

A good knowledge of the Commission IT tools, and administrative procedures is an asset. Very good command of English is essential.

Knowledge of another official EU language, and interest in economic and financial issues would be a plus. Much of the work in our unit involves face-to-face contact with stakeholders.

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to sign up to see this e-mail indicating the selection reference ECFIN /COM/2026/ 2052 in the subject. No applications will be accepted after the publication deadline.

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application : Our rules provide that you can only be recruited as a temporary agent at the European Commission if you: General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen
• Have fulfilled any obligations imposed by applicable laws concerning military service
• Are physically fit to perform the duties linked to the post
• Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications: FOR AD jobs: In order to be recruited for this position, you must have at least a level of education which corresponds to completed university studies of at least 3 years attested by a diploma. FOR AST and AST/SC jobs: In order to be recruited for this position, you must have at least

• a level of post -secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to post -secondary education, and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to provide the documents that corroborate the eligibility criteria (diplomas, certificates and other supporting documents).

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU2

• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

➢ What about the selection steps?

The post was published internally within the Commission, inter -institutionally, and brought to the attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials, officials from other Institutions , and laureates of competitions have priority 3. If these candidates do not best fit the requirements for the position, the Commission can recruit a temporary agent. For temporary agents under Article 2(a) of the Conditions of Employment of Other Servants , the post is published directly on the EPSO website, without mandatory prior internal publication. A selection panel will choose a limited number of candidates for interview, based on the CV and application form that they submitted. Due to the large volume of applications , we may receive, only candidates selected for the next step of the selection phase will be notified. For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English/French and possibly in a nother language.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre -recruitment medical check- up, carried out by the Commission. ➢ Type of contract and working conditions The place of employment will be Brussels In case the successful candidate is not an official or a competition laureate , they will be recruited as a temporary agent under Article 2(b) of the Conditions of Employment of Other Servants , in function gro ups AST/SC .

➢ Grade The recruitment grade, as well as the step in that grade, will be determined in accordance with Commission Decision C( 2025 )4716 on policies for the engagement and use of temporary agents and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of professional experience, according to Art. 13 ofthe Commission Decision C(2025)4716 . Higher grades may be granted exceptionally.

The duration of the 1st contract will be up to 4 years. The contract might then be extended only once for a maximum of 2 years and in the interest of service , in accordance with Commission Decision C(20 25)4716 on policies for the engagement and use of temporary agents. All new staff have to successfully complete a 9 -month probationary period. The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances. The provisions guiding the calculation of these allowances can be consulted in the Conditions of Employment of Other Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by those institutions.

The European Commission applies a policy of equal opportunities and non -discrimination in accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and benefits of EU Careers .

For information related to Data Protection, please see the Specific Privacy Statement under “7. Information to data subjects on their rights”, to find your rights and how to exercise them in addition to the privacy statement, which summarises the processing of your data.