EEAS Call for Expression of interest for the establishment of a reserve list for future possible recruitments – Job title: Finance and Contracts Assistant - CA FGIII

Eligibility criteria

Further to the conditions set out in Article 82 of the CEOS, candidates must:

• have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post (https://eu-careers.europa.eu/en/contract-staff-selection-procedures-always-open-registration). In the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;

• have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;

• have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties; 

• be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection criteria

Candidates should have: 

• proven professional experience (minimum 2 years) with at least two of the following domains: accounting, financial operations, HRM procedures and tools.

• the ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment;

• the capacity to create constructive working relations with national authorities, civil society, international organisations and EU Member States;

• strong drafting and analytical skills combined with sound judgement;

• knowledge of external relations, internal policies and functioning of the Union;

• excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;

• the ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;

• strong service attitude;

• be a flexible team player.

Furthermore:

• experience of working in a team in multi-disciplinary and multi-cultural environment;

• experience in working with or within other EU institutions;

• experience in working with or within a diplomatic representation or EU Delegation;

• fluency in one of these languages: Spanish, Arabic, Russian or Portuguese;

 

will be considered as strong assets.

WE ARE

The European External Action Service (EEAS) is the European Union’s diplomatic service. Since 2011, the EEAS carries out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats from EU Member States, national experts and local staff worldwide.

The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice-President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the network of 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/organisation.

The Support to the Delegations Division (RM.BHR.6) is responsible for establishing, processing and payment of individual staff entitlements in Delegations, for the support to business continuity in EU Delegations in administration and on the post of Personal Assistant to Head of Delegation. The Division also coordinates the mentoring programme for the newly appointed Heads of Administration and Personal Assistants to Heads of Delegation and contributes to their selection and training.

LEGAL BASIS FOR RECRUITMENT TO THIS POSITION

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. 

WE LOOK FOR

CONDITIONS OF RECRUITMENT AND EMPLOYMENT

CONFLICT OF INTEREST AND SECURITY RISKS

As a matter of policy, applications by individuals who have dual nationality, of which one of a non-EU country, will be considered on a case-by-case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, all candidates shall fill with their application a declaration of potential conflict of interest (see attached).

MEDICAL CLEARANCE

The signature of the contract will be subject to prior favourable opinion of the Medical Service, unless the successful candidate is a temporary agent currently employed in the EEAS.

PERSONNEL SECURITY CLEARANCE (hereafter, “PSC”)

This post is currently not identified as a post which requires Personnel Security Clearance (hereafter, the “PSC”) to access EU classified information (EUCI) in accordance with point 7 of Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS and as implemented by Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025 and its implementing decisions.

Nonetheless, candidates are informed that the list of posts requiring a PSC in the EEAS Headquarters is subject to regular review and that the current post might be identified in the future as a post which requires PSC. 

If required after the taking of duty, the selected candidate will need to be in a position to obtain a valid PSC issued by the competent authority of their Member State in accordance with national laws and regulations. 

In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 7 of the Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025.

Description of the EU classified information levels is available under Article 2 of Annex A of the Decision ADMIN(2023) 18 on the security rules of the EEAS.

APPLICATION AND SELECTION PROCEDURE

Please send your CV and cover letter (with your EPSO CAST number), in English or French, and the attached declaration of potential conflict of interest via email, with reference to the Vacancy Number in the Subject field, to:

[sign up to see this e-mail](mailto:sign up to see this e-mail)

Deadline for sending application: 27/10/2026at 12.00 noon (CET).

Candidates shall draft their CV using the Europass CV, which can be found at the following internet address:

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The pre-selection will be done by a panel on the basis of the qualifications and the professional experience described in the CV and motivation letter. 

The preselected candidates who best meet the selection criteria will be invited for an interview, so that the selection panel can evaluate them objectively and impartially on the basis of their qualifications, professional experience and linguistic skills, as listed in the present vacancy notice. 

The selection panel may decide, subsequent to the interview, to organise written tests, either for all pre-selected candidates or to the best ranked ones. The content of such written tests will be defined by the selection panel and may include, but not be limited to, multiple choice questions, open questions and/or topics for a short essay. 

Pre-selected candidates without a valid CAST shall be invited to sit the CAST exam before or after the interview stage (in accordance with the eligibility criteria set out above). 

The panel will then recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment (hereafter, the “AACC”). If appropriate, the relevant Director, Managing Director or other senior manager of the recruiting division may conduct confirmatory interviews, prior to the final selection by the AACC.

It is recalled that, if the interest of the service so requires, the selection procedure can be terminated at any stage.

After identifying the candidates that best fits the requirements of the post, the AACC will establish a reserve list of candidates. 

The reserve list will be valid for twenty-four months from the date of establishment, upon decision of the Authority Authorised to Conclude Contracts.

If the successful candidate accepts the position, they will be expected to take up duties on the post. Consequently, their applications to other vacant posts within the EEAS will only be considered after two years on the post. Derogations may be granted in the interest of the service.

CONTACT: 

Gaetano Petralia, Deputy Head of Division 

Tel: +32 2584-4977

Email: [sign up to see this e-mail](mailto:sign up to see this e-mail)

1. ^

    Staff Regulations of Officials of the European Union (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). 

2. ^

   Contract Agent Selection Tool.

3. ^

   Article 8 of the Commission Decision C(2017) 6760 of 16.10.2017 on the general provisions for implementing Article 79(2) of the Conditions of Employment of Other Servants of the European Union, governing the conditions of employment of contract staff employed by the Commission under the terms of Articles 3a and 3b thereof.

4. ^

    Decision ADMIN(2023) 24 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS.

5. ^

        All the eligibility criteria must be met on the closing date for applications to this post.

6. ^

        OJ C 263, 26 July 2023, p.16. 

7. ^

   Your personal data will be processed in accordance with Regulation (EU) 2018/1725. The privacy statement is available on the EEAS Intranet: https://www.eeas.europa.eu/eeas/eeas-privacy-statement-data-protection-notice-purpose-processing-personal-data-related-selection-0_en.

WE PROPOSE

The position of Finance and Contracts Assistant contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”).

To assist in ensuring the conformity of financial operations with legality, regularity, internal procedures, and sound financial management, and to contribute to the reporting and monitoring of commitments, expenditures and recoveries.

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years, subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types.

PLACE and DATE OF EMPLOYMENT

‎EEAS Headquarters, Brussels, Belgium

Post available: reserve list valid for two years (currently no post available)

Remuneration, Rights and Obligations

• Management of the full array of Annex X entitlements managed by the BHR.6 Division (installation, resettlement, Annual Travel, TUD travel, Removals, Art.23 accommodation, Education allowance).

• Calculations and payment of local staff salaries including overtime

• Medical reimbursements – Prior consultation of eligibility and procedures, calculation and verification for reimbursements of medical expenditure.

 

Budget and financial monitoring and reporting Accounting 

Accounting:

• Ensure correct and timely financial initiation and/or verification of transactions

• Ensure the regularity and legality of commitments, payments 

• Advise on sound financial management to all stakeholders 

• Financial circuits, preparation of financial dossiers

• Back-up for the administration in the Delegations when needed.

Budget and financial monitoring and reporting:

• Budget requirements, allocation and reporting

• Follow-up of budget consumption

• Follow-up of the consumption of the commitments and payment credits.

Human Resource Management

• Legal overview and assistance in human resource management - Analysis of local law documents and comparison with internal procedures

• Preparation of administrative files

• Regional overview; Back-up for the administration in the delegations when needed.

The EEAS strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organisation where gender equality and the respect of diversity are core values, as set out in the EEAS Mission Statement and the EEAS Agenda for Diversity and Inclusion. The EEAS is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure, as per Article 1(d) of the SR. We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States.

The EEAS is committed to working with people with disabilities in the terms of the SR. If, by virtue of your medical condition or special needs, you require reasonable accommodation for a part or the entirety of this selection process, please send us an email to [sign up to see this e-mail](mailto:sign up to see this e-mail). Your request will be treated in strict confidence and no record will be kept. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Article 1(d)(4) of the SR. 

All selected candidates are expected to adhere to the Principles of Professional Behaviour of the EEAS, which outline the need for integrity, transparency, respect, professionalism and accountability, and a zero tolerance approach to any form of harassment.