Coordinator for Inter-Institutional Relations

Experience" Languages Listening Reading Spoken interaction Spoken production Writing English C1 C1 C1 C1 C1 French C1 C1 C1 C1 C1

07/10/2026 3 /4 Knowledge

• OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES

ORGANISATION and ADMINISTRATION of SUPPORT OFFICES Administrative rules and procedures of the Institution

• INFORMATION and DOCUMENT MANAGEMENT

DOCUMENT MANAGEMENT Manual and electronic management of records, files and documents MAIL HANDLING Mail processing and distribution

• COMMUNICATION and PUBLICATION

INTERNAL COMMUNICATION (general) Internal communication practices My IntraComm

• IT TOOLS for SPECIFIC APPLICATION AREAS

IT tools for OFFICE AUTOMATION MS Office applications Powerpoint Word

• (APPLIED) COMPUTER SCIENCE

INFORMATION SYSTEMS MANAGEMENT and MAINTENANCE Functional mailboxes management

• INTERNAL MANAGEMENT and COORDINATION (DG/Service/Company)

Internal organisation of the Directorate General

• INSTITUTION STRUCTURES and ORGANISATIONAL DEVELOPMENT

EU INSTITUTIONS, incl STRUCTURES and FUNCTIONS Commission services and their structure Decision-making procedures of the Council, the Commission and the European Parliament

• INTER-INSTITUTIONAL RELATIONS

Administrative rules and procedures of the institutions of the European Communities Inter-institutional procedures Competences

• Analysing and Problem Solving

Ability to conceptualise problems, identify and implement solutions Capacity to analyse and structure information

• Communicating

Capacity to communicate technical or specialised information

• Delivering Quality and Results

Ability to work in a proactive and autonomous way Eye for detail / Accuracy Quality & process management abilities

• Learning and Development

Flexibility (openness towards new demands, etc.)

• Prioritising and Organising

Capacity to deliver in a structured way Planning capacity

• Resilience

Stress resistance Job Environment Organisational entity

07/10/2026 4 /4 Presentation of the entity: Job related issues [ ] Atypical working hours [ ] Specialised Job Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week Comments: Workplace, health & safety related issues [ ] Noisy environment [ ] Physical effort / materials handling [ ] Work with chemicals / biological materials [ ] Radioprotection area [ ] Use of personal protective equipment [ ] Other Comments: Other Comments:

07/10/2026 1 /4

Responsibilities

Job Description Form Job description version 2 (Approved) Job no. 517587 in INTPA.DG.01 Valid from 16/12/2026 Job Holder Name Job Profile Position

Job title Coordinator for inter-institutional Relations Domains Generic domain INTERNATIONAL COOPERATION and DEVELOPMENT Intermediate domain Specific domain Sensitive job No Overall purpose Within the mandate of the Director-General and the Unit, and under the supervision of an Official or a Temporary Agent, coordinate and follow-up on President’s and Commissioner’s correspondence in a timely and satisfactory manner as well as the work of Expert Groups and Special Groups across INTPA. Contribute to the drafting and dissemination of guidelines and other documents (including training) and issues such as NBIs. Coordinate the organization of meetings and events, in particular INTPA Days, and contribute to the drafting and dissemination of reports and other documents necessary to carry on effective inter-institutional relations and ensure adequate follow-up actions by DG INTPA, such as EXCO. Legal disclaimer Please note that as per article 80 of the Conditions of Employment of other Servants of the European Union the work of all Function Groups of Contract Agents should take place under the supervision of an official or a temporary agent.

07/10/2026 2 /4 Functions and duties

• INTER-INSTITUTIONAL RELATIONS

• Assist in the overall coordination of DG INTPA activities, for which the Unit is responsible.
• Provide support for the coordination of inter-institutional relations within DG INTPA, with other EU institutions and their formations/organs/committees/working groups, when international cooperation and development policy is concerned.
• Prepare and/or attend meetings, follow up discussions, related to inter-institutional relations.
• Prepare the organisation of meetings, including internal coordination, such as EXCO or GRI.

• INSTITUTION DECISION-MAKING MANAGEMENT and SUPPORT

• Ensure the forward planning, preparation, monitoring and follow-up of the Directorate

General contribution to College and management decision-making (EXCO).

• OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES

• Receive and correctly attribute requests from Cabinet/ Secretariat General for draft replies, direct replies and appropriate follow-up by DG INTPA Unit(s) for correspondence of the

Commissioner/ President.

• Constant monitoring, tracking and follow-up of replies and their deadlines in co-operation with the units, providing feedback on the status of the files to the Cabinet.
• Support and facilitate the efficient and effective management of Expert Groups and Special

Groups in DG INTPA.

• Undertake quality control of draft replies proposed by the Unit(s) and transmit approved replies to the Cabinet for approval and finally to the Secretariat General.
• Establish and constantly supervise and improve procedures for an efficient and effective processing and treatment of such requests in DG INTPA.
• Constant monitoring, tracking and follow-up of requests and their deadlines in cooperation with the units, providing feedback on the status of the files to the Secretariat General.

• INFORMATION and DOCUMENT MANAGEMENT

• Ensure the implementation of the e-Domec rules and concepts concerning in particular registration, filing, conservation and transfers of documents (both paper and electronic) in the unit in conjunction with the DMO (in his/her capacity of e-Domec correspondent for the

DG)

• Prepare documentation and Guidelines for newcomers to explain procedures and rules, and provide updated documentation to the Intranet.

• CONFERENCES and EVENTS

• Contributing to the organization of the annual corporate events, in particular INTPA Days.